(SER-FL-001) Florida Wing
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Conference Information


General Information

  • Conference Credit is awarded for conference attendance only. Pre-Conference and Banquet tickets are not eligible. Save your order confirmation and receipt. Be prepared to present both at check in with your CAPID. Your signature on the roster will confirm your attendance.

  • Conference Credit letters will be emailed no later than 31 May 2024.

  • Badge Pick Up will be in the Conference Center “Pre-Function Space”

  • Must have badge to obtain entry into any conference session

  • Badges will have a space on the back to document which breakout sessions you were in if you wish to track them

  • You may pick up your badge and that of any banquet guest. You may not sign for another member’s conference badge.

  • Friday: 1400 – 1700

  • Saturday: 0700- 0900; 1745 – 1830

  • Please return badge holders and lanyards to the marked bins at the end of the conference and/or banquet

  • Cadets must attend the Saturday general session and the Cadet Conference in the Commons (2nd Floor). Lunch will be provided.

  • Official Portraits, Equipment Trade-in, IT Laptop and CAP Radio Servicing will be located in the Pre-Function Space


Cadet Sponsorships

  • Did you know you can sponsor a cadet for the FLWG Conference?

  • You can sponsor a specific cadet or donate a cadet conference or banquet ticket to an unnamed cadet.

  • To donate to a specific cadet: purchase a cadet conference ticket or banquet ticket and use their name in the indicated fields

  • To donate to an unnamed cadet: Enter using the name “Deserving Cadet” with the rank of C/Amn.

  • Email conference@flwgcap.us to nominate a deserving cadet. Awardees will be notified 21 March 2024.


Conference Cancellation and Refund Policy

Cancellation

  • Refund approval will, in general, be based on the reason to cancel and when the member’s request is being made. Cancellation requests must be made in writing via email to the Conference coordinator staff at conference@flwgcap.us. All cancellation will be acknowledged in writing once received. Refunds approvals or denials will also be addressed in writing.

PROCEDURE

  • When requesting a refund provide reason for request, proof of payment such as the EventBrite email receipt, name of member, CAP ID number, payee name, address, and phone number.

POLICY

  • EventBrite fees are non-refundable.

  • Requests made 60 days (02/4/24) prior to the start of Conference will receive a full refund.

  • Requests made 45 days (02/19/24) prior to the start of Conference will receive a refund of 75% of their registration fees.

  • Requests made from 44 days to 2 weeks before the start (02/20/24 – 03/20/24) will receive a refund of 50% of their registration fees.

  • No refunds will be made after 2 weeks prior to Conference date 03/21/24. Special cases for emergencies like a death in the family, hospitalization, military deployment, or service requirement changes will be considered on a case-by-case basis but may still not receive a full refund.

  • Fees collected due to cancellation are not transferrable and cannot be carried forward to future conference or Civil Air Patrol Florida Wing Events.

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