Conference Information

General Information

• Conference Registration Link: 2025 FLWG Conference Eventbrite Registration 

• Save your order confirmation and receipt.  Be prepared to present both at check in with your CAPID.  Your signature on the roster will confirm your attendance.  

• Badge Pick Up will be in the Conference Center “Pre-Function Space” 

  • Must have badge to obtain entry into any conference session

  • Badges will have a space on the back to document which breakout sessions you were in if you wish to track them

  • You may pick up your badge and that of any banquet guest.  You may not sign for another member’s conference badge

  • Friday: 1400 - 1700

  • Saturday: 0700 - 0900; 1745 - 1830

  • Please return badge holders and lanyards to the marked bins at the end of the conference and/or banquet

Cadets must attend the Saturday general session and the Cadet Conference in the Commons (2nd Floor). Lunch will be provided.
Senior Member Lunches will be available for pre-order on the registration link.

Cadet Sponsorships

• Did you know you can sponsor a cadet for the FLWG Conference?

• You can sponsor a specific cadet or donate a cadet conference or banquet ticket to an unnamed cadet. 

  • To donate to a specific cadet: purchase a cadet conference ticket or banquet ticket and use their name in the indicated fields

  • To donate to an unnamed cadet: Enter using the name “Deserving Cadet” with the rank of Amn.

  • Email conference@flwgcap.us to nominate a deserving cadet.  

  • Awardees will be notified 15 March 2025.

Conference Cancellation and Refund Policy

Cancellation

• Refund approval will, in general, be based on the reason to cancel and when the member’s request is being made. Cancellation requests must be made in writing via email to the Conference coordinator staff at conference@flwgcap.us.  All cancellation will be acknowledged in writing once received. Refunds approvals or denials will also be addressed in writing.

PROCEDURE

• When requesting a refund provide reason for request, proof of payment such as the EventBrite email receipt, name of member, CAP ID number, payee name, address, and phone number. 

POLICY

• Requests made 60 days (03/02/25) prior to the start of Conference will receive a full refund. 

• Requests made 45 days (03/17/25) prior to the start of Conference will receive a refund of 75% of their registration fees.

• Requests made from 44 days to 2 weeks before the start (03/18/25 - 04/18/25) will receive a refund of 50% of their registration fees.

• No refunds will be made after 2 weeks prior to Conference date 05/01/25. Special cases for emergencies like a death in the family, hospitalization, military deployment, or service requirement changes will be considered on a case-by-case basis but may still not receive a full refund.

• Fees collected due to cancellation are not transferrable and cannot be carried forward to future conference or Civil Air Patrol Florida Wing Events.

CONFERENCE CREDIT

Conference Attendee Credit needed for the Level III Requirement
“8.1.5. – Conference requirement Attending two wing, region, or national conferences as a senior member”

• Member must register for the conference in advance via Eventbrite.  Please keep the copy of your registration receipt.

• Please note: Banquet tickets and Pre-Conference courses do NOT count towards the required conference credit.

• Member must check in at the registration desk and sign the roster when picking up badge.

• No one may pick up or sign for your badge on your behalf.

• Conference Participation Letter will be emailed no later than 31 May 2025.  

• You must upload the participation letter to the Professional Level module to receive credit in eServices towards your Level III Requirement.

Conference Staff Credit needed for Level IV and Level V requirements 
“9.1.5.2 Serve as a director or staff member of a national, region, or wing conference as a senior member”

• Member must work with the conference planning team for a minimum of 20 hours prior to the event and provide a significant contribution to the event

• Conference Director will validate hours worked and will coordinate with Registrar to issue participation letter

• Conference Participation Letter will be emailed no later than 31 May 2025.  

• You must upload the participation letter to the Professional Level module to receive credit in eServices towards your Level IV or V Requirement.

Presentation Credit needed to complete Specialty Track requirements 

• Member will coordinate presentation with the Conference Programming Coordinator

• Credit will be validated by the Programming Coordinator and referred to the Registrar to issue participation letter

• You must provide the participation letter to your Specialty Track mentor for their review and sign off

Pre-Conference Course Credit

• Registration and attendance to these courses do NOT count towards the Level III Requirement (see above)

• Each of these courses have different requirements and credit is awarded at the discretion of the course instructor

BANQUET MEAL CHOICES

• BEEF:

  • Grilled Sirloin Steak, natural Au Jus sauce with fresh rosemary, served with jumbo asparagus and potato au gratin souffle    

• CHICKEN:

  • Chicken Florentine with sauteed spinach, roasted garlic cream sauce, grilled tomato served with roasted broccolini and creamy parmesan risotto    

• VEGETARIAN:

  • Wild mushroom lasagna rolls, spinach, fontina cheese and a mushroom cream sauce

All entrees served with dinner rolls and a Baby Arugula Salad.
Dessert will be a traditional Spanish style Basque cake with strawberry compote and lemon curd.