Applications for Students and Cadet Staff have now closed. Notification emails for students will be sent out on May 6, 2023 and Cadet Staff shortly after. If you have any questions please contact us at flencampmentadmin@flwgcap.us.

 

DESCRIPTION

Encampments are week-long activities that serve to build a foundation for the cadets from which to build their Civil Air Patrol (CAP) experience.  These week-long events provide in-depth orientation to Civil Air Patrol and the United States Air Force.  First-time cadets can expect to be mentally and physically challenged during a busy, exciting week of hands-on leadership development training and aerospace events.  An Advanced Training Squadron (ATS) will be offered to cadets who have already attended their first encampment but are looking for new challenges.  Cadets returning as staff will be challenged even further through the leadership roles they will fill and the staff duties they will perform.  All cadets will have the opportunity to be introduced to the military, learn to overcome challenges, develop time-management skills, enhance their interpersonal skills, and have a great time.

Excerpts from the operations order are shown below to help members register, pay, and get the most frequently asked-for information. Read the operations order posted on the menu to the right for detailed information.

ELIGIBILITY

To be eligible to attend the encampment as a first-time student, cadets must have completed the Curry Achievement and have been promoted to Cadet Airman (C/Amn) before application submission.

Cadets who apply for staff and are not selected will have the first opportunity to enroll in the Advanced Training Squadron. Cadets who do not wish to staff but want to apply for ATS will complete the Cadet Student application and select ATS.

Cadet cadre applicants must have earned the Wright Brothers Award (C/SSgt) and posted in eServices before application submission. Operational Risk Management Basic and Intermediate Courses, Introductory Communications User Training, and Cadet Protection Policy Training (if you are 18 or older) are required before applying.

Senior member staff applicants must have completed Level 1, Operational Risk Management Basic and Intermediate Courses, Introductory Communications User Training, and the Cadet Protection Policy Training Basic and Advanced courses are required before applying.

ALL MEMBERS MUST HAVE A COMPLETE UNIFORM TO PARTICIPATE. PLEASE REFER TO CAPR 39-1 FOR GUIDANCE ON HOW TO WEAR IT PROPERLY. CLICK HERE TO VIEW IT.

Please take a look at the operations order for full details.

FEES

Fee Schedule

• Cadet  Registration is $250.00

• Advanced Training Squadron registration is $250.00

  • Increased due to new activities being offered (NRA Qualification, CPR Certification, Field Trip)

• Cadet cadre registration is $150.00

• Senior member registration is $150.00

Cadet Encampment Assistance Program

Thanks to Air Force support, CAP has special funding available this year to cover encampment fees, uniforms, and other costs associated with our encampment program, with an emphasis on serving economically disadvantaged cadets. This application can be accessed via the "Cadet Programs" module on eServices. Please see the National CEAP page for more information, including detailed application instructions. Please note the FLWG staff has no access to a cadet's application nor are we able to check the status of an application. If you are applying for CEAP, please do not register until you get a response. If your CEAP application is accepted, please email the Administration Officer at flencampmentadmin@flwgcap.us  with a copy of the email indicating acceptance of CEAP application for a fee waiver.

Student Early Arrival Fee

First-time cadets arriving at the encampment before the designated arrival time for first-time cadets are subject to the early arrival fee of $50.00. This fee covers the additional food and logistics costs associated with the extra days at encampment that are not covered in the regular encampment rate for basic cadets. Cadet students are highly encouraged not to arrive early.

Payment Methods

In accordance with FLWGP 200-2, Florida Wing Financial Management Procedures, payments shall only be made online via Eventbrite, money order, or Wing Banker transfer. Eventbrite is the preferred method. Please take a look at the order of the operations order for money order instructions. If you're registering as a student, payment will be part of the registration process. If you're applying for a staff position, wait to pay until you've been confirmed as staff.

Refund Policy

1. Cancellations 

• Refunds will generally be based on when the member’s request to cancel out of the Encampment is received and the reason. Cancellation requests must be made in writing via email to the Encampment staff at cpforms@flwgcap.us.  All cancellations will be acknowledged in writing once received.  

2. Refunds 

• Eventbrite fees are not refundable. 

• Refunds based on payment made prior to receiving CEAP or other scholarship assistance will receive a full refund. Requests must be made no later than 30 days after encampment graduation. 

• Requests made by 5/1/2023, 60 days prior to the start of encampment, will receive a full refund.  

• Requests made by 5/16/2023, 45 days prior to the start of encampment, will receive a refund of 75% of their tuition. 

• Requests made from 6/1/2023-6/23/2023 will receive a refund of 50% of their tuition. 

• No refunds will be made after 6/24/2023. Special cases for emergencies like a death in the family, hospitalization, military deployment, or service requirement changes will be considered on a case-by-case basis but may still not receive a full refund. 

Fees collected due to cancellation are not transferrable and cannot be carried forward to future encampments, classes, or years. 

Failure to Pay

Any member failing to provide fee payment by the deadline may forfeit their encampment slot. Extensions to the payment deadline may be granted by the encampment commander for extenuating circumstances. These requests must be sent directly to the encampment commander for approval. Any member with outstanding fees will be prohibited from attending any other wing, region, or national activity until payment is made. Additionally, administrative action may be taken against the member.

REGISTRATION

1. Fill out every single field of the online application. Failure to fill everything out will cause your application not to be accepted.

2. Have your scanned and completed documents ready before completing the online application.

3. Remember that you will receive a registration confirmation from Florida Wing and an Eventbrite receipt. You must have both to be considered fully registered.

Cadet Student Registration and Payment Cadets applying for their first encampment, cadets applying to attend encampment a second time as an Advanced Training Squadron cadet, or cadets who've previously completed an encampment but do not meet the requirements for staff must apply under this category.	CLOSED
Cadet Staff Application Cadets applying for staff must apply under this category. Do NOT submit the activity fee payment until notified of staff selection. Please refer to the Eligibility section of the operations order for details.	CLOSED
Senior Member Staff Application Senior Members applying for staff must apply under this category. Do NOT submit the activity fee payment until notified of staff selection. Please refer to the Eligibility section of the operations order for details.	Accepting Application via Email here
Staff Payment (Cadet and Senior Member) For use only by those who have been contacted and confirmed for a staff position	CLOSED
Extra Payment For use only as instructed by Encampment, Cadet Programs, or Information Technologies staff.	CLOSED

DEADLINES

• 20 MAR 2023 Senior Cadet Staff (Squadron Commanders and Above).

• 30 APR 2023 - All Cadet and senior staff applications are due.

• 1 MAY 2023 - First Time Cadet Applications due.

• 31 MAY 2023 -  Encampment fee payment due.

• 31 MAY 2023 - Cadet & Senior staff activity fee payment due.

PREPARATION

All encampment participants will experience long, demanding, and very active days. Cadets can expect to be active about 16 hours a day. To be successful at encampment, prior preparation is critical. Arrive at encampment with the correct equipment, well rested, and hydrated. Proper hydration will help prevent many common encampment injuries and serve to keep you healthy during a demanding week. Cadets should study available encampment materials prior to encampment so that the information is fresh and does not result in cramming.

TRANSPORTATION

Transportation to and from the activity is not the responsibility of CAP.

Airport Shuttle

All flight arrangements need to be made with the encampment staff before 31 May 2023

Arrivals - 29 JUN 2023 and 01 JUL 2023
Limited airport shuttle will be available for cadets that register. Arrival flights should be planned to Jacksonville International Airport (JAX), arriving prior to 1100 Eastern time.

Departures - 8 JUL 2023
Departure flights from Jacksonville International Airport (JAX) should be planned no earlier than 1700 Eastern time.

Corporate Vehicles

Corporate Vehicles. Senior staff is encouraged to bring a CAP van to the encampment.  Any van being brought to the encampment shall be registered on the encampment website vehicle registration form. Vans will be turned in to the encampment transportation officer upon arrival. All vans must be fueled (topped off) before turning the vehicle in. Vans will be returned to the driver the night before departure topped off. Fuel costs for travel to and from the encampment will be reimbursed. Please review the instructions for reimbursement here. 

Privately-Owned Vehicles

Cadets who drive to encampment must turn in their vehicle keys upon arrival.

Carpooling

Carpooling is encouraged, but the encampment staff is unable to assist in this coordination. It's recommended to ask within your squadrons first.

CHECK-IN

Cadet and Senior Member staff shall arrive between 1300 and 1500 Eastern time on 29 JUN 2023 for in-processing. Exact arrival location TBA.

Cadet students shall arrive between 1200 and 1400 Eastern time on 01 JUL 2023 and must eat lunch before arrival.

Early or late arrivals must be coordinated with the encampment commander.

VISITATION

Visitors are not allowed or authorized at encampment without written permission (may be via e-mail) directly from the Encampment Commander. The encampment takes place on a military installation and due to Department of Defense security requirements and for the safety and security of all CAP personnel, unscheduled or uncoordinated visitation is prohibited. This restriction applies to family and friends of encampment participants, as well as CAP members not assigned to the encampment.

GRADUATION AND DISMISSAL

The graduation ceremony will commence at 1100 Eastern time on 08 JUL 2023 at the parade field. Guests are asked to not arrive until after 1000. Guests will be directed to the graduation parking area upon arrival. Students will be dismissed after the graduation.

Staff should plan their departure from Camp Blanding Joint Training Center no earlier than 1400 Eastern time.

ALL guests MUST register before arrival. Stay tuned for details on graduation guest registration.

INQUIRIES

For general questions regarding encampment registration, payments, logistics, etc please utilize the form to the right. For more complicated questions, please email flencampmentadmin@flwgcap.us, be sure to include your contact information and CAPID. For general questions about encampment itself or information regarding the encampment requirement please speak to your squadron leadership. 

 

 

Staff Applicants, if you have any questions, please contact us at flencampmentadmin@flwgcap.us