Florida Wing Winter Encampment

 

Camp Blanding Joint Training Center
28 Dec. 2023 to 3 Jan. 2024

Commander: Capt Barbara Rich

Cadet Commander: C/Lt Col Ian Purrone

 

 

 

 

Student Applications are now closed. Please email us at flencampmentadmin@flwgcap.us for any questions.

 

DESCRIPTION

Encampments are week-long activities that serve to build a foundation for the cadets from which to build their Civil Air Patrol (CAP) experience.  These week-long events provide in-depth orientation to Civil Air Patrol and the United States Air Force.  First time cadets can expect to be challenged both mentally and physically during a busy and exciting week of hands on leadership development training, aerospace events and local site activities. 

Cadets returning as staff will be challenged even further through the leadership roles they will fill and staff duties they will perform.  All cadets will have the opportunity to be introduced to the military, learn to overcome challenges, develop time-management skills, enhance their interpersonal skills and have a great time.

Excerpts from the operations order are shown below to help members register, pay, and get the most frequently asked-for information. Read the operations order posted on the menu to the right for detailed information.

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ELIGIBILITY

To be eligible to attend the encampment, cadets must have completed the Curry Achievement and have been promoted to Cadet Airman (C/Amn) prior to application submission.

Cadet cadre applicants must have earned the Wright Brothers Award (C/SSgt) and have it posted to eServices prior to application submission. Operational Risk Management Basic and Intermediate Courses, Introductory Communications User Training, and Cadet Protection Policy Training (if you are 18 or older) are required prior to applying.

Senior member staff applicants must have completed Level 1, Operational Risk Management Basic and Intermediate Courses, Introductory Communications User Training, and the Cadet Protection Policy Training Basic and Advanced courses are required prior to applying.

See the operations order for full details.

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FEES

Fee Schedule

• Cadet student registration is $275.00

• ATS student registration is $275.00

• Cadet cadre registration is $175.00

• Senior member registration is $175.00

Cadet Encampment Assistance Program

Thanks to Air Force support, CAP has special funding available this year to cover encampment fees, uniforms, and other costs associated with our encampment program, with an emphasis on serving economically disadvantaged cadets. This application can be accessed via the "Cadet Programs" module on eServices. Please see the National CEAP page , including detailed application instructions. Please note the FLWG staff has no access to a cadet's application nor are we able to check the status of an application. Cadets will wait for CEAP status to be confirmed if accepted, will forward a copy of the acceptance email to Encampment Administrative Officer at flencampmentadmin@flwgcap.us.

Student Early Arrival Fee

First-time cadets arriving at the encampment before the designated arrival time for first-time cadets are subject to the early arrival fee of $50.00. This fee covers the additional food and logistics costs associated with the extra days at the encampment that are not covered in the regular encampment rate.

Payment Methods

Per FLWGP 200-2, Florida Wing Financial Management Procedures, “Checks are not accepted for wing hosted activities. (Wing Banker Transfer or PayPal)” Credit/Debit or PayPal is the preferred method of payment. However, if a squadron is sponsoring a student via Wing Bank Transfer (cash not accepted) the name and CAP ID of the member whose fee is being paid for MUST be written on it. The money order must also state “2023 Winter Encampment payment”. If it is not, the wing bank transfer will not be accepted.

1. Wing Banker Transfer instructions:

a. Have Squadron Finance Officer request a funds transfer to the wing that includes the information stated in the paragraph above.

b. Email a copy of the Wing Banker funds transfer to the Encampment Administration Officer.

c. Member will receive a one-time use promo code via email.

d. Visit the registration site using the link provided and click on the “Enter promo code” text and input the promo code.

e. Continue with the registration process.

Refund Policy

Cancellations –  

Refunds will generally be based on when the member’s request to cancel out of the Encampment is received and the reason. Cancellation requests must be made in writing via email to the Encampment staff at cpforms@flwgcap.us.  All cancellations will be acknowledged in writing once received.  

Refunds –  

Eventbrite fees are not refundable. 

Refunds based on payment made prior to receiving CEAP or other scholarship assistance will receive a full refund. Requests must be made no later than 30 days after encampment graduation. 

Requests made by the 12/19/2023,  will receive a full refund.  

Requests made from 12/20/2023-12/26/2023 will receive a refund of 50% of their tuition. 

No refunds will be made after 12/26/2023. Special cases for emergencies like a death in the family, hospitalization, military deployment or service requirement changes will be considered on a case-by-case basis but may still not receive a full refund. 

Fees collected due to cancellation are not transferrable and cannot be carried forward to future encampments, classes, or years. 

When requesting a refund provide reason for request, proof of payment such as the Eventbrite email receipt, name of member, CAP ID number, payee name, address, and phone number. If the request is due to CEAP funds, provide a copy of the award email. 

Failure to Pay

Any member failing to provide fee payment by the deadline may forfeit their encampment slot. Extensions to the payment deadline may be granted by the encampment commander for extenuating circumstances. These requests must be sent directly to the encampment commander for approval. Any member with outstanding fees will be prohibited from attending any other wing, region, or national activity until payment is made. Additionally, administrative action may be taken against the member.

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REGISTRATION

1. Fill out every single field of the online application. Failure to fill everything out will cause your application to not be accepted.

2. Have your scanned and completed documents ready prior to doing the online application.

3. Students please Student Registration Form Upload Link 

4. Remember that you will receive a registration confirmation from Florida Wing 
   Website.

5. If accepted please use payment link and should receive an email from Eventbrite to be considered fully registered.

Cadet Student Application Cadets applying for their first encampment, cadets applying to attend encampment a second time as an in-flight cadet, or cadets who've previously completed an encampment but do not meet the requirements for staff must apply under this category.	APPLICATIONS CLOSED
Cadet Staff Application Cadets applying for staff must apply under this category. Do NOT submit the activity fee payment until notified of staff selection. Please refer to the Eligibility section of the operations order for details.	APPLICATIONS CLOSED
Senior Member Staff Application Senior Members applying for staff must apply under this category. Do NOT submit the activity fee payment until notified of staff selection. Please refer to the Eligibility section of the operations order for details.	APPLICATIONS OPEN
Staff Payment (Cadet and Senior Member) For use only by those who have been contacted and confirmed for a staff position	PAYMENT CLOSED

ATS Student (Cadet Member) For those who have attended an encampment already

APPLICATIONS CLOSED

 

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SUSPENSE DATES

• 01 Oct 2023: Student Applications Open

• 02 Oct 2023: All other cadet cadre and senior staff applications due.

• 12 Oct 2023: Cadet cadre and senior staff position offers sent via email address provided in application

• 30 Nov 2023: Student Applications due

• 04 Dec 2023: Student Acceptance Status Notifications sent via email address provided in application

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PREPARATION

All encampment participants will experience long, demanding, and very active days. Cadets can expect to be active about 16 hours a day. To be successful at the encampment, prior preparation is critical. Arrive at the encampment with the correct equipment, well-rested, and hydrated. Proper hydration will help prevent many common encampment injuries and keep you healthy during a demanding week. Cadets should study available encampment materials before encampment so that the information is fresh and does not result in cramming.

 

Check-in

STAFF ARRIVAL: The arrival of cadet and senior member staff is December 26^th between 11 a.m. and 1 p.m EDT.

STUDENT ARRIVAL: First-time and ATS cadet's arrival is December 28^th between noon and 2 p.m EDT.
Students arriving on December 27^th MUST pay the $50 early arrival fee. No exceptions.
 

TRANSPORTATION

Transportation to and from the activity is not the responsibility of CAP.

Airport Shuttle

• All flight arrangements MUST be coordinated with encampment staff no later than December 12^th by sending information to the Encampment Admin Officer at  flencampmentadmin@flwgcap.us

Arrivals:

          Staff arrival at Jacksonville airport:

          December 26th, with flights arriving no earlier than 3 p.m., preferred no later than 2 p.m.

          Student arrival (first time and ATS) to Jacksonville airport-
           Student cadets may arrive between December 27^th, with flights arriving no earlier than 9 a.m., and December 28^th, with flights arriving no later than 10 p.m.
          Any student cadet arriving on December 27^th MUST pay the $50 early arrival fee. No exceptions.

Departures:
All departures should be planned for no earlier than 5 p.m. on December 28^th and no later than 10 p.m. Any earlier departures due to the availability of flights will need the Encampment Commander's approval.
All personnel MUST depart on January 3^rd.

Corporate Vehicles

Senior staff is encouraged to bring a CAP van to the encampment. Any van being brought to the encampment shall be registered on the encampment website vehicle registration form. Vans will be turned in to the encampment transportation officer upon arrival. All vans must be fueled (topped off) before turning the vehicle in. Vans will be returned to the driver on the night before departure topped off. Fuel costs for travel to and from the encampment will be reimbursed.

Privately-Owned Vehicles

Cadets who drive to the encampment must turn in their vehicle keys upon arrival.

Carpooling

Carpooling is encouraged, but the encampment staff cannot assist in this coordination. It's recommended to ask within your squadrons first.

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CHECK-IN

• Cadet and Senior Member staff shall arrive between 1100 and 1300 EST on 26 Dec 2023 for in-processing. 

• Cadet students shall arrive between 1200 and 1400 on 28 Dec 2023 and must eat lunch before arrival.

• Early or late arrivals must be coordinated with the encampment commander.

VISITATION

Visitors are not authorized at the encampment without written permission (may be via e-mail) from the ENC/CC. The encampment takes place on a military installation and due to DOD security requirements and for the safety and security of all CAP personnel, unscheduled or uncoordinated visitation is prohibited. This restriction applies to CAP members not assigned to the encampment staff as well as the family and friends of participants. Family, friends, and fellow CAP members are invited to the graduation ceremony at 1100 on 03 Jan 2023, however, they are asked not to arrive until 1000 or later. Approved visitors will check in at the encampment command post upon arrival for a site briefing and visitor badge (note: graduation ceremony attendees will not need to check in with the encampment command post on arrival).

GRADUATION AND DISMISSAL

The graduation ceremony will commence at 1100 on 03 Jan 2023 at Camp Blanding Joint Training Center Parade Field. Guests will be directed to the parking area and graduation location upon arrival. Encampment activities will still be taking place and the extra vehicular traffic creates a safety hazard for all personnel moving on-site, so all guests are asked to plan their arrival for after 1000 Eastern Standard Time.

Please email the Encampment administration officer at flencampmentadmin@flwgcap.us for graduation instructions.

Be sure to watch the Florida Wing, Civil Air Patrol Facebook page for Encampment updates and photos/videos as the encampment is taking place

INQUIRIES

Please utilize the form to the right for general questions regarding encampment registration, payments, logistics, etc.. For more complicated questions, please email cpforms@flwgcap.us, and be sure to include your contact information and CAPID. Please speak to your squadron leadership for general questions about the encampment itself or information regarding the encampment requirement.